Hirer Booking Terms and Conditions
Bookings will be confirmed on receipt by the Owners of a deposit of 30% of the total rental payable. The balance of the rental plus the security deposit is payable to the Owners not less than eight weeks (56 days) prior to the date of commencement of the hiring. If the balance of the total rental payable together with the security deposit is not paid prior to this date the Owners reserve the right to cancel the booking and forfeit the deposit paid. If the reservation is being made within the eight week (56 days) of the commencement of the stay then the total rental together with the security deposit is payable when the reservation is made and accepted.
Payments should be made to the Owners, P&S Cammegh, 5 Swan Lane, Marsh Gibbon, Bicester, Oxon, OX27 0HH. UK payments should be made by Cheque, Bank transfer or Sterling Bank Draft.
If bank charges are incurred, these are the responsibility of the hirer and will be deducted from the security deposit.
Credit card payments can be made via Paypal.
Any cancellation must be sent to the Owners in writing by the Hirer named on the booking form. The effective date of cancellation will be the date that the written instructions are received by the owner.
Cancellation date before the commencement of Let: Cancellation Charge:
More then 56 days Loss of 30% Deposit
Less than 56 days Full cost of the Let
In the event that following cancellation the Owners are able to re-let the accommodation for the period booked (or part of it) 50% of the re-let income will be refunded to the Hirer.
3. Security Deposit
The Owners reserve the right to request a security deposit which will be refunded within seven working days following completion of the hiring, less any bank charges, phone calls and any charges incurred as a result of the failure by the Hirer to meet his responsibilities as set out in paragraph 5 hereof.
4. Holiday Accommodation
Our properties are let as holiday accommodation and do not create a Landlord and Tenant relationship within the meaning of the Rents Acts.
5. Hirer Responsibilities
The Hirer is responsible for the Property during the period of rental and is expected to take reasonable care of it. All equipment and utensils must be left clean and tidy at the end of the hire period. The Hirer is expected to leave the holiday accommodation in the same state of cleanliness, general repair and the order in which it was found. An additional charge may be made if extra cleaning is required.
The Owners will provide the Hirer with an inventory of the furniture and effects on the property. On completion of the hiring the Hirer should return the inventory to the Owners having marked on it any damages and breakages. The Owners will check the condition and contents of the property and will notify the Hirer within seven days of any additional cleaning costs or charges for damage and breakages for which the Hirer is liable. Payment shall be made by the Hirer immediately on receipt of the invoice in respect of the above charges. Where a security deposit has been taken, the charges will be deducted from the deposit and the balance refunded to the Hirer by the owner within seven days.
6. Termination of Booking
The right is reserved to terminate the booking with immediate effect if the Hirer fails to observe the ‘reasonable’ regulations imposed from time to time by the Owners and in the event of termination under the provisions of this clause the Hirer will not be entitled to any refund of the hiring fee paid. The Regulations are set out in the Schedule hereto and the Owners reserve the right to alter, amend or add to the Regulations at any time.
All complaints must be referred to the Owners, who will promptly and fully investigate the matter and ensure that corrective action is taken if the complaint is found to be substantiated. The Owners will not entertain or consider any complaints or claims for compensation unless the complaint or problem has been raised by the Hirer in the course of the hiring or in circumstances in which it is possible for the Owners to investigate the complaint effectively and take the necessary corrective action.
The Owners will not accept any responsibility for any damage, loss, additional expense or inconvenience directly or indirectly caused by the failure of plumbing, electrical or other facilities as a result of exceptional weather conditions.
The Owners accept no responsibility for the personal belongings of the Hirer or the Hirer’s motor car and it is the responsibility of the Hirer to arrange appropriate insurance cover in respect of these items.
The Hirer shall be entitled to occupy the Property from 3.00pm on the day of arrival and must vacate the Property before 10.00am on the day of departure unless there has been prior agreement to the contrary with the Owners. Any variation must be clearly stated in the booking confirmation.
10. Cancellation Insurance
Cancellation Insurance is not compulsory but we strongly recommend such insurance cover to protect against the cancellation penalties. Holiday insurance should be available through your own insurance brokers.
11. Right of Entry
The Owners shall be allowed the right of entry to the Property at all reasonable times for the purposes of inspection or to carry out any necessary repairs or maintenance.
The Hirer’s personal data collected from the submission of the Booking Form is used to process the booking and to comply with UK legislation.
The Hirer’s personal data will not be disclosed or sold to any other 3rd parties or organisations.
Regulations governing the occupancy of the Property
- Smoking is not permitted in the Property.
- Pets are not allowed in the Property or in the grounds of the Property.
- Candles are not allowed in the Property.
- The number of occupants of the Property should not exceed the maximum number stated in the booking confirmation.
- The Hirer shall take reasonable and proper care of the Property and its furniture, pictures fittings and effects.
- The Hirer shall not carry out any activity on the Property which might cause a nuisance or annoyance to the Owners or the occupiers of any adjoining property and in particular (but without prejudice to the generality of the foregoing) no musical instrument, CD or tape recorder shall be operated on the Property between the hours of midnight and 8.00am.